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Accommodation
Operations > Management of Linen - Page 10
INVENTORY CONTROL:
Housekeeping department has the major part of its
budget involved in the linen of the hotel. To ensure the control on this
major part of the budget investment the department conducts time-to-time
inventory. The reason for the inventory is to identify the shortages in the
circulation and to request the fulfilling of these shortages by purchasing
the supply. The inventory is conducted at least once in the year where it is
done under the direct supervision of the EHK or the DHK and in coordination
with the representative of the accounts department.
The person from the accounts check all the linen,
which is proposed for discarding and takes decision for it’s discarding.
Whatever linen is discarded is marked with the black permanent ink and
stamps thee mark of DISCARD on it and is put out of circulation. If the
company policy allows it can be used for duster of any other back of the
house or cleaning works. At the time of inventory all the movement of linen
stops and the EHK /DHK and the Accounts officer physically count the linen
in the Laundry, Linen Room, Floor Pantry, Maids Cart, Dirty on the floor and
also spot check and include the linen in the rooms with it.
This way the total linen available for
circulation is derived and this is reduced from the last years closing or
this years opening balance. The balance should be zero but if there is any
balance than there can be shortage or excess of the linen. This can be due
to repeat count ting or short counting of the linen, which is rechecked if,
felt necessary. If the difference still exist than action is taken as per
the company policy.
Apart from this yearly inventory housekeeping
department conducts its internal inventory regularly to control its linen.
This inventory can be done on monthly, quarterly, or half yearly basis. One
such inventory is also done prior to the yearly inventory by accounts
department to check the inventory of the linen. Thus an impotent role is
played by the inventory in housekeeping department in the control of the
linen for the department.
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